Non-LSU Youth Protection Programs
All non-LSU programs involving minors must be operated in compliance with the university’s policy: Protection of Minors Participating in University Programs (Permanent Memorandum 16 or PM-16).
A non-LSU youth program is a program in which minors will be physically present and participating using any LSU facilities, property, or areas controlled by LSU (a non-LSU program is not one that is hosted, supervised, guided or provided program oversight by LSU.) Key PM-16 requirements for non-LSU programs include registration, training, background checks, and an executed University agreement.
Non-LSU Programs Policy Requirements
- All non-LSU youth programs must be registered and approved by the Campus Administrator. LSU Office of Risk Management is the Campus Administrator for the LSU A&M campus.
- Programs must be registered on annual basis at least thirty (30) days prior to the program’s start date. (Contact LSU Office of Risk Management at firstname.lastname@example.org if the registration deadline has passed.)
- To register, Non-LSU youth programs have the following two options:
- Complete the non-LSU program registration form.
- Email a copy of the completed Finance and Administration Summer Camp Application.
All Non-LSU program must execute the following agreement with the University: License for Use of Facilities and Premises by a Non-LSU Youth Program. This agreement includes language requiring the non-LSU youth program to comply with the University’s policy PM-16 Protection of Minors Participating in University Programs. For more information on the required agreement, please contact Ashley Territo, email@example.com, in the Office of Finance and Administration.
- Non-LSU youth programs must ensure that all adults working in the non-LSU youth program complete LSU’s Basic Training for adults participating in Youth Programs. The objective of this training is to make adults knowledgeable about their conduct and reporting requirements.
- Training must be completed prior to the adult working in a non-LSU youth program and annually thereafter.
- The Campus Administrator may determine if any additional training for adults is required to work in a youth program. In addition, Program Administrators may require additional training for adults working in specific programs.
Non-LSU youth programs must ensure that all adults have undergone, as a minimum, a sex offender background check on the National Sex Offender registry. This background check must be completed prior to the adult working in a non-LSU youth program and at least every three years thereafter.
Adult Qualifications and Adult-to-Minor Ratios: Each youth program is required to have a Program Administrator and an adequate number of designated Authorized Adults to supervise the participating minors, as outlined further in PM-16.
Adult Conduct Requirements: All adults working in a youth program must be in compliance with the conduct requirements of PM-16, which include the required conduct for compliance, reporting, overseeing minors, protecting minors, and so forth.
Reporting Requirements: All adults working in a youth program must be in compliance with the PM-16 requirements for reporting criminal activity and prohibited conduct, including reporting within the program and at LSU; reporting abuse and neglect of a minor; reporting other crimes; reporting youth program policy violations; and self-reporting.