CHSE Human Resource Service Request Process and Timelines

The College of Human Sciences & Education has contracted with LSU Human Resource Management (HRM) to serve as our college-wide provider for HR services, giving faculty and staff a consistent point of access for HR needs across the College and greater transparency as to where a particular request is within the process.

Process: Ticket System

Enter any information you have. This could be as simple as “I want to promote an employee,” or “I want to hire 3 coordinators.” Once the analyst receives the ticket, they will reach out to fill in the information and create a plan.

OR 
 
Reach out to your analyst to discuss what you need, and they can assist you in entering the ticket. 

Once the ticket is received by your analyst, they will reach out to you for any additional information or understanding that is needed. The ticket may route internally within HRM to Talent Acquisition or Compensation if information or approvals are needed prior to entering into Workday. Once all information is agreed upon by you and HRM, the analyst will load the transaction into Workday. 

After a ticket has been submitted, all correspondence about this topic should be done through the ticket. This helps all discussed information to be in one place and helps the department and analyst see exactly where in the process this request is. 

Submit an HR Service Request

Timelines

HR processes involve multiple functions, approvals and timelines, and understanding how those pieces fit together will be important to setting realistic expectations and planning ahead. 

The following timeline outlines when tickets involving hiring a new employee must be submitted, with all required information, to ensure processing is completed in time for the employee's scheduled start date (Pending Satisfactory Screening Results). The Department needs to communicate with the applicant that they must respond to screening and onboarding messages in a timely manner as this will affect starting on time.

Required Information: Candidate's name, requested pay, PG/Costing, justification if above midpoint, requested start date

 

Start Date

Position Type
 

Staff / Professional / Adjunct
Instructor / WAE / Transients

nextSource Hires (no RS17 Screening)

Positions Requiring RS17 Screening

Faculty / Full-Time Instructor / Assistant or Associate Professor / Professional in Practice

First Monday

13 business days before start date

18 business days before start date

28 business days before start date

23 business days before start date

Third Monday

13 business days before start date

18 business days before start date

28 business days before start date

23 business days before start date

 

The following timeline outlines when compensation related tickets must be submitted, with all required information, to ensure internal approvals and processing is completed before payroll runs. If a payroll date is missed, the employee will be see the additional compensation on the next paycheck. If there is a compensation task that is not on the below charts, those are on a case by case basis.

Academic

One Time Payments and PAPS

Required Information

  • One time payments: employee name, explanation of work completed, date range work was completed, amount to be paid, & PG
  • PAPS: class they are teaching (including section and semester), amount to be paid for the course & PG

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
September 9/21/26 9/9/26 9/16/26 5
October 10/21/26 10/8/26 10/15/26 5
November 11/20/26 11/9/26 11/16/26 5
December 12/21/26 12/7/26 12/14/26 5
January 1/21/27 1/11/27 1/18/27 5
February 2/19/27 2/8/27 2/15/27 5
March 3/19/27 3/8/27 3/15/27 5
April 4/21/27 4/8/27 4/15/27 5
May 5/21/27 5/20/27 5/17/27 5

 

Base Compensation Changes & Allowance Plans

Required Information: draft justification/MOU, request pay, PG date range if available

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
September 9/21/26 9/2/26 9/16/26 10
October 10/21/26 10/1/26 10/15/26 10
November 11/20/26 11/2/26 11/16/26 10
December 12/21/26 11/30/26 12/14/26 10
January 1/21/27 1/4/27 1/18/27 10
February 2/19/27 2/1/27 2/15/27 10
March 3/19/27 3/1/27 3/15/27 10
April 4/21/27 4/1/27 4/15/27 10
May 5/21/27 5/3/27 5/17/27 10

 

Professional/Staff

One time payments and PIAs

Required Information

  • One time payments: employee name, explanation of work completed, date range work was completed, amount to be paid, and PG
  • PIAs: class they are teaching (including section and semester), amount to be paid for the course, SACS exemption if applicable & PG

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
September 9/30/26 9/17/26 9/24/26 5
October 10/30/26 10/19/26 10/26/26 5
November 11/30/26 11/16/26 11/23/26 5
December 12/23/26 12/9/26 12/16/26 5
January 1/29/27 1/15/27 1/25/27 5
February 2/26/27 2/15/27 2/22/27 5
March 3/31/27 3/16/27 3/23/27 5
April 4/30/27 4/19/27 4/26/27 5
May 5/28/27 5/17/27 5/24/27 5
June 6/30/27 6/17/27 6/24/27 5

 

Base Compensation Changes and Allowance Plans

Required information: draft justification/MOU, requested pay, PG, date range if applicable

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
September 9/30/26 9/10/26 9/24/26 10
October 10/30/26 10/12/26 10/26/26 10
November 11/30/26 11/9/26 11/23/26 10
December 12/23/26 12/2/26 12/16/26 10
January 1/29/27 1/11/27 1/25/27 10
February 2/26/27 2/8/27 2/22/27 10
March 3/31/27 3/9/27 3/23/27 10
April 4/30/27 4/5/27 4/26/27 10
May 5/28/27 5/3/27 5/24/27 10
June 6/30/27 6/3/27 6/24/27 10

 

nextSource

One Time Payments

Required Information: employee name, explanation of work completed, date range work was completed, amount to be paid, and PG

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
August 08/07/26 07/27/26 08/02/26 5
September 09/09/26 08/25/26 09/01/26 5
October 10/09/26 09/28/26 10/04/26 5
November 11/09/26 10/26/26 11/01/26 5
December 12/09/26 11/19/26 12/01/26 5
January 01/08/27 12/17/26 01/03/27 5

 

Base Compensation Changes

Required Information: draft justification/MOU, requested pay, PG, date range if applicable

Payroll Period

Payment Date

Ticket Submission Date

Payroll Deadline

# of Business Days
August 08/07/26 07/20/26 08/02/26 10
September 09/09/26 08/18/26 09/01/26 10
October 10/09/26 09/21/26 10/04/26 10
November 11/09/26 10/19/26 11/01/26 10
December 12/09/26 11/12/26 12/01/26 10
January 01/08/27 12/10/26 01/03/27 10

 

HR Analyst Department Assignments

Tammy Lee

tlporter@lsu.edu 

  • Academic Programs & Institutional Effectiveness
  • Dean’s Office Administration
  • Department of Research & Graduate Studies
  • Leadership Development Institute  
  • Office of Advancement & Engagement Services
  • Office of Advocacy, Collaboration & Engagement
  • Office of Educational Research
  • Office of Strategy & Communications
  • School of Information Studies
  • School of Leadership & Human Resource Development
  • School of Social Work
  • Social Research & Evaluation Center 

Levi Slack

levi.slack@lsu.edu

  • Early Childhood Education Institute
  • Early Childhood Education Laboratory Preschool
  • Healthy Aging Research Center
  • Integrative Community Studies
  • Lutrill & Pearl Payne School of Education
  • School of Kinesiology 

How to reach your analyst:

  • Office hours
    • Mondays 1:00 - 3:00
    • Thursdays 9:00 - 11:00
  • By appointment
  • Call or email at any time

Submit an HR Service Request