HR Specialist

The HR Specialist performs HR functions for classified, unclassified, other academic, faculty, transients and WAE employees for their assigned organization(s). HR Specialists have the Recruiting Coordinator, HR Analyst and, if applicable, the Academic Partner Workday security roles.

These security roles provide the ability to process recruiting, hires, compensation, and academic transactions in Workday for their assigned supervisory organizations.

Graduate Assistant Conversion

Graduate Assistant Conversion (PDF)
What to Know Before Hiring a Graduate Assistant (PDF)
GA Additional Job PowerPoint (PDF)

Summer Research and Teaching WebEx Session

The following documents are from the WebEx session on 5/4/17.

Summer Research & Teaching Processing WebEx Session PowerPoint (PDF)

Summer Research & Teaching Processing Questions and Answers (PDF)

Online Training Courses

The Costing Allocation Online Training Course is designed primarily for HR Analysts, Student Employment Partners, and Cost Center Managers. It covers costing allocation levels, who performs costing allocations, costing allocation comments, assigning costing allocations for positions vs. workers, updating and reviewing costing allocations, work study and president student aid costing allocations, and maintaining costing allocations.

Costing Allocation Online Training Course (Video)

Create Position

Creating Positions Quick Guide (PDF)
Create Position - HR Analyst (PDF)
Create Position for Classified Employee Additional Job (PDF)
Create Position Workflow (PDF)


Edit Job Requisition (PDF)
Recruiting Quick Guide (PDF)
Recruiting to Hire Workflow (PDF)
Create Evergreen Requisition (PDF)
Create Job Requisition (PDF)
Create Job Requisition (WAE and Transient) (PDF)
Create Job Requisition for Classified Employee Additional Job (PDF)
Create Job Requisition for Gratis Worker (PDF)
Job Requisition Flow Chart (PDF)
Job Application (PDF)

Job Application Workflow (PDF)

Hiring & Employment

Completing Form I-9 PowerPoint (PDF)
Edit Pre-Hire (PDF)
Hire (PDF
Hire HR Analyst (WAE and Transient) (PDF)
Hire Workflow (PDF
Onboarding Workflow (PDF

QuickStart (PDF

HCM Core

Add Additional Job for Classified Employee (PDF)
Add Job (PDF)
Compensation Actions Quick Guide (PDF)
Change Job - Job Details/Percent of Effort (PDF)
Change Job - Promotion (PDF
Change Organization Assignments (PDF)
Job Continuation (PDF)
Location Change (PDF)
Move Worker (PDF)
Request Compensation Change (PDF)
Request One-time Payment - Lump Sum - Retirement (PDF)
Termination (PDF)
Update Employee Education (PDF)


Add Academic Appointment (Professorships) (PDF)
Add Academic Appointment (Emeritus) (PDF)
Add Academic Appointment – New Hire (PDF)
Update Academic Appointment- Reappointment (PDF)
End Academic Appointment (PDF
Place Worker on Leave (Academic) (PDF)
Period Activity Pay (PDF)
Period of Appointment Quick Guide (PDF)
Request Compensation Change (Professorships) (PDF)
Request One Time Payment (Professorships) (PDF)