STAFF SENATE MEETING MINUTES
April 20, 2016
President Tammy Millican presided over the April 20, 2016, Staff Senate meeting held at the LSU Student Union in Career Center Classroom (256J) at 10:30 a.m.
A - Matkovic, Igor (’17)
P - Cherry, Aaron (‘17)
P - Craddock, Jacquelyn (’16)
P - Hale, Robert (’16)
Pr - Hart, M.E. (’16)
P - Hendricks, Kendra (’16)
A - Perkins, Julie (’16)
P - DeRoche, Jon (’17)
Pr - Godfrey, Nikki (’17)
P - Kucharchuk, Kayla (’17)
P - Lemoine, Nathan ('17)
P - Lopez, Ramon (’17)
P - Lowery, Michelle (’17)
P - Millican, Tammy (’17)
P - Reonas, Barbara (’17)
P - Spurlock, Maggi (’17)
P - Steib, Summer (’17)
P - Truitt, Trey (’17)
P - Villien, Douglas (’17)
P - Dufrene, Robert (’18)
P - Eldredge, George (’18)
P - Gomez, Jennifer (’18)
Pr - Ortiz, Shelly (’18)
Pr - Poret, Elizabeth (’18)
Pr - Springstead, Jennifer (’18)
P - Waguespack, Darcy (’18)
P - Adedeji, Funmilayo (’16)
P - Owens, Kevin (’18)
P - Corbitt, Brent (’17)
P - Arnold, Nancy (’16)
A - Indicates Absent
P - Indicates Present
Pr - Indicates Proxy
Andrew Mahtook, Student Government
Zach Barnett, Student Government
Ryan Clarke, Staff Senate Scholarship Recipient
Yvette Marsh, LSU Foundation
Bonnie Gaston, Staff Senate Scholarship Recipient
Roxane Berthelot, Campus Federal Credit Union
Annisia Osborne, Staff Senate Scholarship Recipient
Nick Davis, Staff Senate Scholarship Recipient
Margaret Broussard, Staff Senate Scholarship Recipient
Vickie Evans, Staff Senate Scholarship Recipient
Jade Ethridge, Strategic Initiatives
Megan Lounsberry, Staff Senate Scholarship Recipient
Krystie Nguyen, Staff Senate Scholarship Recipient
Vice Provost Dereck Rovaris, Office of Diversity
CALL TO ORDER
The meeting was called to order by President Tammy Millican at 10:30 a.m.
There was a quorum with five proxies noted.
PLEDGE OF ALLEGIANCE
Senator Nancy Arnold led the Pledge of Allegiance.
APPROVAL OF THE MINUTES – March 16, 2016, Staff Senate Meeting
Page 4, Paragraph 2, line 3-4 reads: then let’s have you focus on this and move your job up, and let them focus on that, and move their job up should read: then let’s have you focus on this and move your job up
A motion to accept the minutes as amended was made by Treasurer Michelle Lowery. The motion, seconded by President-Elect Trey Truitt, carried.
SCHOLARSHIP AWARDS PRESENTATION
President Tammy Millican recognized Vickie Evans, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award for staff employees. Vickie is majoring in Psychology. She may continue her studies once she graduates. Vickie works as an Administrative Program Specialist with Enrollment Management.
Millican recognized Margaret Broussard, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Margaret is majoring in Interdisciplinary Studies with minors in Art, Business, and Communication Studies. She plans to continue working in her current position at LSU but hopes that her position can be upgraded at that time. Margaret is a single parent with a 16 year old attending Catholic High. Margaret’s 81-year-old mother also lives with her, so needless to say, she keeps very busy. Margaret works as an Administrative Coordinator with Interior Design.
Millican then introduced Annisia Osborne, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Annisia is working on her Master’s Degree in Human Resources and Leadership Development. She plans to continue working in the college and career readiness sector, within a university or corporate setting, once she graduates, which she hopes will be by this December. Annisia works as a Coordinator with Undergraduate Admissions & Student Aid.
Millican next recognized Megan Lounsberry, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Megan is working on her Master’s Degree in the Library and Information Science Program. She hopes to move into a librarian position at LSU once she graduates. Megan currently works as a Library Associate with LSU Libraries.
Millican then recognized Nicholas Davis, another recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Nicholas is working towards his Ph.D. in American Politics. His interests are in public opinion and political behavior. He hopes to graduate by May 2017, and currently works as a Coordinator with the Graduate School.
Millican next introduced Krystie Nguyen, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Krystie is in the Higher Education Administration Doctoral Program. She would like to hold a dual position as both staff and faculty at a university, upon graduation. Krystie left her employment with LSU on February 11, 2016, as a Coordinator with Multicultural Programs, but is working as a graduate assistant with Education Leadership/Research.
Jennifer Doerfler, was then congratulated as another recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award. Jennifer was unable to attend as she left her employment with LSU on March 11, 2016. She previously worked as a Manager with the Union Theatre.
Kristina Sebastian, a recipient of the 2015-2016 Staff Senate Fee Support Scholarship Award, was also unable to attend, as she left her employment at LSU on December 31, 2015. She worked as a Research Associate with Coastal Ecology.
President Tammy Millican then recognized Bonnie Gaston, a recipient of the 2015-2016 Staff Senate Scholarship Award for staff dependents. Bonnie is majoring in Accounting. She plans on working on her Master’s Degree once she graduates. Bonnie’s father, Lewis Gaston works with the School of Plant, Environmental and Soil Sciences.
Ryan Clarke, a recipient of the 2015-2016 Staff Senate Scholarship Award, is majoring in Geological Sciences, and was congratulated next. He plans on attending graduate school in the fall. Ryan’s mother, Yvette Marsh works with the LSU Foundation.
Camille Beste, a recipient of the 2015-2016 Staff Senate Scholarship Award, was unable to attend the meeting today. Camille is Double Majoring in Psychology and Political Science. She hopes to attend Law School once she graduates. Camille’s mother, Patti Beste worked with the University Registrar’s Office before she retired. Patti is also the 2008-2009 LSU Staff Senate Past-President.
Millican last recognized Allen Fontenot, a recipient of the 2015-2016 Staff Senate Scholarship Award. He was also unable to attend the meeting today as he and his wife are actually house hunting in Midland, TX at the moment. Allen has taken a position with Chevron as a Facility Engineer. Allen’s father, Mitch Fontenot works with the Golf Course.
GUEST SPEAKER – ANDREW MAHTOOK, STUDENT GOVERNMENT
President Tammy Millican announced that we have a wonderful guest speaker today. Her most favorite thing that Staff Senate has done this year is work very closely with Student Government. They’ve had a phenomenal leader this past year in Andrew Mahtook who just finished his term as Student Government President. While working under Andrew’s leadership, Student Government has made great strides in making LSU better, not only for students but for faculty and staff as well. It’s been a pleasure for the LSU Staff Senate to work with him and we are looking forward to working with Zack Faircloth, the incoming Student Government President.
Andrew Mahtook introduced Zach Barnett to say a few words. Zach mentioned that he is a rising senior, who has been involved with Student Government for three years. He will be the liaison between Student Government and Staff Senate, addressing any needs we may have.
Andrew began by noting that Student Government and Staff Senate have really had a great working relationship this year, more so than in the past. One of the first initiatives attempted in the beginning of the year was to connect the students to as many people as possible. The SGA considers themselves fortunate to have worked with Staff Senate Treasurer Michelle Lowery, as she acted as a natural channel to increase Student Government’s relationship with Staff Senate. He thanked Treasurer Lowery and President Millican for their support this year. Student Government had a big year, with their administration and platform being “Here and Now.” So all initiatives put through the SGA focused on the “here and now.” Even the students who only had one semester left, after they voted for the new Student Government leaders, from what changes could they see benefit? Instead of students constantly hearing, “you’re going to get a new Rec Center in 4 years” or “you’re going to get a new parking lot in 20 years”, what actions can SGA facilitate for students now, using their fee money? Many of the changes made were geared towards this concept.
Mahtook highlighted some of the most notable accomplishments on which SGA focused included student engagement. There was division between the students and Student Government, and SGA had not been getting much feedback from students, and students were not listening to the information that was being put out. So one of the areas the SGA strengthened was communication between their organization and the student body. Every Tuesday, they held their “Tables at Tuesday” event, whereupon SGA representatives would go out in the Quad to interact with students, offering surveys, applications and other means of collecting student opinions. The re-working of the SGA website has also optimized the ability for students to provide feedback and provides a comprehensive list of ways in which students can get involved. The monthly Student Government Newsletters have begun via a broadcast email to students on the first of every month, communicating important university and department news, as well as other information relevant to students. The SGA Newsletter has become an effective way to advertise events and services offered by staff and their departments. Through this initiative, the SGA has been able to reach a lot of people very quickly, and promote openness between the student body and other areas of campus.
Mahtook then turned the discussion to how SGA has worked to be good stewards of student’s fee money. Obviously the optics of the budget situation is that every penny counts. This year, SGA worked hard to improve the cost of the annual bus trip taking LSU students to an away football game. Last year the trip created a deficit of approximately $4,000. This year SGA was able to create a surplus of funds by hiring 2 instead of 4 busses, with seats selling out in 14 minutes. He mentioned some creative ways in which they were able to pair with the Tiger Athletic Foundation (TAF) to fund 14,000 water bottles, so that every student who walked into the stadium received a water bottle. No student fees for this very important initiative, taking place during the hottest game on record in 10 years.
Additional initiatives of which Mahtook spoke proudly, and were jointly funded by Student Government and Facility Services include the planting of 50 satsuma trees across campus. These should start producing fruit in the fall and anyone will be able to pick a satsuma for a healthy snack. Another joint initiative exists with Parking and Transportation, and in the fall, a dedicated shuttle will loop every 5-10 minutes and pick up commuters from the vet school commuter parking lot to bring them into the center of campus. The Information Desk in the Union, as well as the Business College, will now offer charging stations, free of cost, for Apple and Android smart phones. They continue to broaden the Tiger Card Discount Program, where a variety of area businesses will offer discounts by showing your Tiger Card. An additional offering for students which SGA facilitated alongside Facility Services was the additional seating and extended hours in Middleton Library for studying during finals. The libraries have agreed to open all floors 24 hours a day, 7 days a week, during finals and Facility Services brought in 100 extra seats and tables at no cost to students. President-Elect Trey Truitt shared that the Olinde Career Center will also extend their operating hours for upstairs studying till 9pm on certain days which will help address those needs for extra study space.
The partnership with Staff Senate during Fall Fest, with the Human Hamster Activity Balls on the Parade Grounds was a huge success, with lines waiting for the entire event. Mahtook spoke of being pleased that the Staff Senate was always reaching out to Student Government throughout the year to work on committees as well. The SGA is excited to be included in these conversations because, going forward, the betterment of the university is going to be a team effort. The SGA also welcomed the feedback from the Staff Senate with regard to the graphic being used for the student rally at the State Legislature. The logo included red flames and potentially didn’t convey the intended impression, so suggestions were implemented for that graphic. Lastly, Mahtook noted the reason why the relationship between SGA and Staff Senate is so crucial is, when you think of students, you mainly think of student and faculty interaction in the classroom. However, when you think of Student Government, the majority of initiatives need staff support. The majority of the things that students are trying to initiate don’t focus on faculty. The syllabus database is now where their focus has shifted, and they are working with faculty to get that populated for the upcoming year. If there is anything that you need, please reach out to Student Government.
Andrew Mahtook opened the floor for questions.
Q: Will there be an archive for the syllabus and how far back will it go?
A: Teachers will be asked to upload the past year and will be saved up to 3 years back for the public. Staff can also request access as well.
Q: What are your plans for next year?
A: Andrew has been accepted to Law School at Tulane, New Orleans. He will work on his JD/MBA. He received a scholarship to help him with that transition. His sister will be a freshman at LSU next year.
Q: What are your thoughts regarding the budget situation for next year?
A: Unfortunately he does not think that the Legislature is ready to make any long term reforms. The state hasn’t held them accountable enough to say that they are not doing a good job, but he does think that we are making ground. James Carville took part in a lecture and viewing on campus of the documentary, “Starving the Beast”, about the un-funding of Higher Education. This film is receiving national attention and Mahtook believes that it’s going to culminate in a massive wave of, not just faculty, staff and administrators working on this issue, but in a cultural revolution. Once legislators radically shift their thinking, maybe they’ll go back on some of the campaign promises made.
President Tammy MIllican thanked Andrew Mahtook for speaking today and congratulated him on all of his accomplishments here at LSU.
President Millican shared that on March 17th she attended the Campus Communicators meeting. The report was included in this month’s meeting packet.
On March 18th, she attended the Esprit de Femme Awards Celebration. One of her favorite aspects of working with the Staff Senate is being exposed to the varied work of other Senators, all through the year. This past month, she has had the chance to see all of the wonderful things that Senator Summer Steib is doing. We should be very proud of what she is doing for the University and Staff Senate. This program is one of the best, she has had the privilege to attend for several years now.
On March 18th, President Millican also attended the Board of Supervisors Meeting.
On March 23rd, she had the honor to speak at the Campus Federal Credit Union Annual Meeting about Staff Senate’s relationship with them, and how wonderful the Campus Federal representatives have been to LSU and the Senate. She encouraged everyone to recommend Campus Federal Credit Union to your colleagues, family and friends to help them with all of their banking needs.
On March 31st, President Millican attended the Budget Committee meeting. There will not be a budget cut across the board per se, but there are considerable issues with TOPS scholarship funding. Therefore, the focus of this committee will now shift to the anticipated $750 million dollar budget deficit in the next fiscal year, and putting aside money for any future cuts with examination of duplication of effort, and strengths of the University. It is very important to keep a Staff Senate representative on this committee and to continue to receive feedback from Senators on what is going on in their departments and where there may be places for greater efficiency.
On April 5th, President Millican and President-Elect Trey Truitt met with Mary Wallace, Director of Campus Life, to discuss Holiday on Campus and Holiday Spectacular. We will continue to have Staff Senate’s signature event, Holiday on Campus, included with LSU’s Holiday Spectacular, so it’s one comprehensive experience for all.
On April 6th, she attended the Champions of Change event, a meeting about sexual trauma awareness and response, organized by Senator Summer Steib. Louisiana Commissioner of Administration, Jay Dardenne, as well as other guests, were honored for their work in helping to make the experience of sexual victimization more manageable for survivors. Millican encouraged anyone who is looking for an organization for which to volunteer, please consider this group, as they need a lot of assistance.
On April 6th, she attended the APIC meeting, whereby this committee is ending its first year by composing a summary of the issues which have been brought to its attention and resolved. Membership on the committee is expected to be rotating, and therefore will be selecting new parties. If this is something in which you are interested, please let President-Elect Truitt know. Treasurer Michelle Lowery mentioned that Student Government is also interested in learning more about APIC.
On April 11th, she attended the third “Narrowing the Gap” panel discussion, with the topic of Women in STEM. It was a wonderful discussion with outstanding panelists. Please let her know if you have suggestions on panel discussions for next year.
On April 12th, the Student Government inauguration was held. The terms of Andrew Mahtook and Hannah Knight were celebrated, while Zack Faircloth, the new Student Government President and Lindsey Landry, the new Student Government Vice President, were both sworn in. Treasurer Michelle Lowery was mentioned many times, as the students with Student Government enjoy a wonderful and appreciative working relationship with her. There are so many senators on campus who make a difference.
On April 12th, the Executive Committee met to plan for today’s meeting and set the agenda.
On April 14th, President Millican attended the Campus Communicators meeting and was able to share about the Campus Master Plan. There was some additional information about which Senator Kendra Hendricks will share later during this meeting.
On April 15th, she attended the Governmental Relations/Budget & Finance Joint Committee meeting. Senator Ramon Lopez will share updates regarding this committee.
On April 18th, President Millican attended the University Council on Gender Equity committee, of which she has been nominated to be chairman next year. A staff senator has also been nominated to serve on this committee next year. So more will be shared regarding that soon.
On April 19th, she attended the Faculty Senate Retirement Planning Workshop. Faculty Senate President Kevin Cope invited faculty to attend. President Millican inquired as to whether staff could also attend, and received confirmation we could. The room was filled, as a professor from the Department of Finance spoke about the ORP and what investments were best. President Millican would like to sponsor the same presentation for staff members. One hour was almost not long enough for all of the information that was shared.
President Millican requested that standing committee updates be provided.
Staff Benefits, Policies and Development
Senator Aaron Cherry reported that the committee met on April 6. The committee discussed the March meeting with Jennifer Normand from Human Resource Management (HRM) where the PS-12 Policy regarding leave time, crisis leave, maternity leave and a number of issues which impact the entirety of staff was discussed. Ms. Normand mentioned putting together an FAQ, as these questions come up every few years. The committee has met with the University Council on Gender Equity to request a FAQ sheet from HRM with the answers to all of the questions that were asked. The committee suggested for senators to ask for clarification on any issues relating to the PS-12. The committee also discussed a concern raised over the untimely depositing of Optional Retirement Fund (ORP) funds. It was noted that a delay as long as 15 days to see the deposit of funds into the ORP has been occurring, which over the course of time, could potentially hinder unearned interest revenue. The concern will be submitted to the Administrative Process Improvement Committee (APIC) for review.
There was another concern raised over pharmacy benefits with CitizensRX for LSU First enrollees. It has not been a smooth transition and multiple employees have shared unsatisfied stories. The committee plans to submit this problem to APIC as well, but encouraged willing senators to please share any personal problems they have had, in hopes the committee can provide multiple examples. The spring event was also mentioned but is now in the hands of the Marketing Committee.
Secretary Barbara Reonas mentioned that the ORP contributions have been discussed in the Faculty Senate meetings. Faculty Senate has a proposed resolution addressing the establishment of paternal leave. From discussion of the resolution, Secretary Reonas shared that Staff Senate has met with HRM about this issue as it relates to staff, and may have worthy information to share with Faculty Senate through the Staff Benefits, Policies, and Development Committee members. Faculty Senate has formed a committee, co-chaired by Lillian Bridwell-Bowles, who will work with Secretary Reonas to connect with our BP&D Committee representatives.
Senator Jacquelyn Craddock asked if the policy change can’t happen within Human Resource Management due to a legislative law, could we possibly go to a legislator who is willing to take action and propose a bill in support of changing the leave policy? Senator Cherry mentioned that he would like to go that route once all of the information is gathered and discussed between the groups working on campus.
Millican mentioned that we need to gather as much information on both the issue of leave time and Citizen’s RX, so we can go to HRM, particularly with regard to the pharmacy issues so as to address in time for negotiation and contract renewal. Millican believes in going to University Administration for their support before going to the legislature with any proposed changes. The Staff Senate can put forth a resolution in support of specific changes to staff leave policies. Millican mentioned we still have many initiatives to work on through the summer as well. Secretary Reonas mentioned that we could capitalize on the momentum of faculty resolutions, which often have a bigger, more impactful voice. Millican mentioned that we’ve had much success working with Student Government and would love to do the same with Faculty Senate as we are much stronger when these three bodies come together.
Governmental Relations/Budget & Finance
Senator Ramon Lopez reported that the joint committee met on April 15th, and discussed drafting a resolution in support of LSU President F. King Alexander. The University just went through an historic moment with the budget crisis, the special legislative session was unprecedented, and despite his tireless work, you really haven’t seen too many people who have praised the work of President King Alexander on campus. Senator Lopez drafted a resolution and commenced with its first reading. Please keep in mind that this is a very rough draft, so if anyone has any suggestions or changes to please let him know. The resolution read:
Resolution in appreciation of President F. King Alexander and Staff of the LSU Office of the President in response to the 2015-16 Louisiana State Budget Crisis
Whereas the staff members of the LSU Office of the President lead by F. King Alexander diligently engaged in communication with legislatures, and advocated on the behalf of LSU students, faculty, and staff during the unprecedented special legislative session of Spring 2016;
Whereas the sustained diplomatic efforts of LSU staff in the Office of the President have allowed Louisiana State University to continue its mission as the Flagship University for the State of Louisiana;
Whereas Louisiana State University under the leadership of F. King Alexander has made steady advancement in national academic rankings, advancements in equity and diversity, and economic development, all while enduring the largest state disinvestment of higher education in the United States of America;
Therefore be it known that the Staff Senate of Louisiana State University recognizes and honors the dedication and commitment of F. King Alexander and the staff members of the LSU Office of the President for their efforts in response to the Louisiana State Budget Crisis of 2015-16, and for their continued commitment to maintaining Louisiana State University as the premier flagship institution of the State of Louisiana.
President Tammy Millican thanked Senator Lopez for being willing to draft this resolution from thoughts shared during the Governmental Relations committee meeting, so please understand that this a very rough draft. But we do want to hear from senators, if you agree that we should pass this resolution to honor President Alexander and, if so, what should be included? What is most important to highlight in terms of his accomplishments since he has come to LSU? Please review and share your thoughts. We will discuss again during the May Meeting and vote for approval. He will be invited to the June Meeting for presentation. He is tentatively scheduled to attend.
SPECIAL AD-HOC COMMITTEES
President Millican requested ad-hoc committee updates be provided.
President-Elect Truitt reported that the committee will meet tomorrow at 2.30 p.m. He provided an update on the spring Staff Appreciation Event scheduled on Tuesday, May 17, 2016, at 6pm at Alex Box Stadium for the LSU vs Northwestern State Baseball game, with a pregame tailgate at 4pm. Campus Federal Credit Union has committed to cooking Jambalaya on site. We will also have a big cake to serve, with LSU Baseball committing to a promotional ticket price for guests of staff members. Staff Members will get in for free. The Staff Senate has ordered 288 Baseball T-Shirts to give away to staff members, and all Staff Senators will receive one. President-Elect Truitt mentioned that there is still more planning to be done, including the pregame tailgate location and timeframe determination. The Marketing promotion is also being designed. This is a wonderful event kicking off a year-long celebration of Staff Senate’s 40th Anniversary.
President Millican asked that liaison committee updates be provided.
There was a Black Faculty and Staff Caucus meeting held on April 6th. Senator Dominic Adedeji reported that there was an election for officers. The 31st Annual Black Scholars Awards Program was discussed. They also discussed House Bill 10. Vice Provost Dereck Rovaris also shared a bit more about the Black Scholars Awards Program, including that a record number of over 3,000 African American undergraduate students who achieved better than a 3.00 grade point average were recognized this year.
The Campus Communicators meeting was held on April 14th. Senator Kendra Hendricks reported that Mary Stebbing and Sheri Thompson presented on Workday. Staff Senate President Tammy Millican presented on the Campus Master Plan. The open house for Campus Master Planning will be held on May 3, 2016 at 5:30 p.m. at the Memorial Tower. She also encouraged everyone to visit the website, www.masterplanlsu.com for updates and to submit ideas. Albert Pellissier from Baton Rouge Toastmasters Club gave the group pointers on how storytelling can improve our presentations.
There was a Faculty Senate meeting held on March 16th. Secretary Reonas reported that President Kevin Cope gave his President’s Address. Included were highlights regarding some of the resolutions being adopted and incorporated into official policy statements by the Provost, including some of their tenure track and policy statements. The Budget Committee has been formed and is now active. Andrew Mullet, Speaker pro tempore for Student Senate gave details about the student syllabus database for faculty. Sandi Gillilan spoke and gave an update on the Child Care Center, but as most of you know, the Board of Supervisors Meeting was held and it was announced that we will not go into partnership with a private entity, but rather they are looking at a contract with the College of Human Science and Education. A public and private entity can’t submit bids concurrently; so that is why those were not occurring simultaneously. The University does hope to have an aggressive timeline for the new leadership to transition in the summer for the Child Care Center.
Secretary Reonas reported that Jeff Roland, Associate Professor for Philosophy and Religious Studies gave an update on the LSUnited Retirement group who spoke to the Board of Supervisors of their discontent with the ORP and gave a comparison of our state contribution (5.43%), which is low compared to our peer institutions like Mississippi State (13.25%). Gabby Triche Academic Affairs Chair in Student Government spoke about the SGA resolution to allow rescheduling 3 tests in one day, which would apply not only to final exams, but tests given during the regular semester. K.T. Valsaraj with Research and Economic Development gave an overview of their Strategic Plan. In light of all of the budget issues, LSU has admirably not slowed our research production. The Faculty Senate also held Executive Committee Nominations, Kevin Cope is unopposed as President, Kenneth McMillan is unopposed as Vice President and Joan King was also unopposed as Secretary. Member-at-Large nominations include Mandi Lopez, Suresh Rai, Ferydoun Aghazadeh, Judith Schiebout and Lillian Bridwell Bowles. There were also first readings of several resolutions included with the committee report in the meeting packet.
Staff Senate Gift Fund (Reminder to Please Contribute at the Meeting)
President Millican encouraged senators to contribute to the Gift Fund. Voluntary contributions are $10 per year, per senator.
The guidelines for giving are:
· Death - send flowers ($50) upon death of a current senator or former senator, and for current senator’s immediate family members.
· Wedding - appropriate gift, cost not to exceed $30 (current senators).
· Babies - send flowers or gift - $30 (current senators).
· Retirement – send an acknowledgement for current senators as well as former senators.
Please make checks payable to LSU and memo the Staff Senate Gift Fund.
Staff Senate General Election Results
President Tammy Millican announced the newly elected Senators who will serve through 2019.
In the Professional/Non-Faculty category, Jade Ethridge who is a Business Manager with Strategic Initiatives, Kendra Hendricks who is a Coordinator of Business Services with Auxiliary Services, Rachel Henry who is a Director with the College of Human Sciences & Education, Stephanie Heroman who is a Program Officer with the Graduate School and Hector Rios who is an Associate Director with Information Technology Services.
In the Clerical/Secretarial category, Nancy Arnold who is a Graduate Coordinator with Psychology and Ashley Thibodeaux who is an Administrative Program Specialist with English were unopposed. In the Skilled Crafts category, Dominic Adedeji who is a Machinist Foreman with Facility Services Pump Utility was also unopposed.
She mentioned that there are still vacancies in the Executive/Administrative/Managerial category, 1 vacancy through 2017 and 1 vacancy through 2018. In the Clerical/Secretarial category there is 1 vacancy through 2018. In the Technical/Paraprofessional category there is 1 vacancy through 2019 and in the Service/Maintenance category there is 1 vacancy through 2017 and 2 vacancies through 2019.
There may be a special election in the fall once President-Elect Truitt becomes President. Millican encouraged everyone to talk to those people who they believe would be a great fit for Staff Senate and encourage them to being part of this engaging organization for staff.
Executive Officer Call for Nominations
President Millican announced that the Executive Officer Call for Nominations. The timeline was included in the meeting packet. The nomination forms were circulated to everyone in attendance. The nominations open today. The eligible candidates were listed at the bottom of the form. The nomination form is due back by April 29. As of May 18, candidates who accepted the nomination will give their speeches during the May Meeting. The 2016-2017 Executive Committee will be announced at the June Meeting. She encouraged everyone to consider running for an officer position.
Millican announced that the Candy Gram Sale is ongoing. Orders are due by tomorrow. There was an article in the Reveille about this campus-wide sale to help raise funds for the Staff Senate Fee Support Scholarship. We have received about 160 orders so far. We may call upon senators to help assemble and deliver.
Staff Senate Budget
Secretary Reonas gave a report on the updated balance sheet for the Staff Senate accounts. A copy was circulated to the full Senate. She reported the following:
Bursar Account (Gift Fund) - $153.75
LSU Foundation Accounts:
Fee Support Scholarship - $13,239.74
Holiday on Campus Support Fund - $667.31
Scholarship Award - $3,084.98
Support Fund – $139.47
State Account (Operating Budget) $3,997.16
Total Budget: $21,282.41
President Millican announced that the Organization Relief Fund Committee has requested that a Staff Senate Representative serve on their committee to review student organization requests for funding travel to conferences. Student and faculty participation has always been a part of this committee but they have requested for staff input as well. If you are interested in participating, please let an Executive Committee Member know.
President Millican mentioned that the Staff Senate is looking at budget purchase needed prior to the end of the year.
President Millican announced that the Staff Senate Executive Committee has been approached by Student Government regarding their authoring of a Student Bill of Rights which would let all students know, in one document, what their rights are. The Executive Committee will meet with Student Government President Andrew Mahtook and President-Elect Zack Faircloth tomorrow, and make some suggestions on clarifications that could be made. Eventually, the document will be sent to the full Senate for review. During the May meeting, we will take a vote to pass a resolution in support of this Student Bill of Rights.
President Millican wanted to send good thoughts to Senator Jennifer Springstead who had Lasik surgery on both of her eyes today, so she will be out the rest of this week. She has been working so hard lately with the new Facility Services System to get everyone trained and on track. Senator Jennifer Gomez asked about training on the new system. Millican will send her the information needed.
President Millican announced that the President will hold his Late Night Breakfast on Tuesday, April 26, from 10:00 p.m. to midnight at The 459 Commons and The 5 dining halls, where students can take a break from studying and enjoy a free breakfast served by their favorite LSU employees! They are in need of volunteers and you can request a location of where your group will be. Millican will forward the link to everyone for consideration. She also thanked everyone who volunteered for the recently held AgMagic event.
Senator Maggi Spurlock announced that Bengal Bound is looking for events to begin this fall. Last year, there were over 70 events held, which welcomed students to campus. If someone’s department would like to sponsor an event, please let her know or submit your event at www.bengalbound.lsu.edu. FYE has a panel of students who are coming up with some really good ideas, so if your department is unsure what to sponsor, they can help with suggestions. Bengal Bound will be held from August 17 – September 3, 2016. They are working on something that will be bigger and better than before, for that first home football game, so be on the lookout for that. Students have expressed an interest in being more engaged with faculty and staff on campus. There are some instructors who have planned things with students, like running and playing volleyball. Senator Spurlock suggested that perhaps the Staff Senate can plan an informal introduction with students, including cake/cookies and punch.
President Millican announced that the Tiger Twelve will be announced tonight at the Baseball Game at 6:30 p.m. which is the best and brightest of LSU. SGA President, Andrew Mahtook, is one of them.
Staff Senator Birthdays
President Millican announced that there are no April senator birthdays.
MOTION TO ADJOURN – With there being no more business, Member-at-Large Kayla Kucharchuk moved to adjourn. The motion, seconded by Secretary Reonas, carried. The meeting adjourned before noon.
Barbara Reonas, Secretary